Our State President's Motto - "Elks... United in Service"

Grand Lodge Manuals

Use this link to find Grand Lodge Manuals. You will be required to log into the Grand Lodge site.

New York State Committee Chairperson Guidelines

Use this link to review the New York State Elks Association State Committee Chairperson Guidelines.

New York State Elks Association Forms

Use these links to gain access to NYSEA forms for State Reporting and State Accounting.
Necrology Use this form to report the passing of Past or Present Grand Lodge or State Officers, Committee Chairs,
and Exalted Rulers to the State Secretary.		 Necrology Submission Form
Voucher Use this form to report Travel and Expenses incurred on a single form. Combined Voucher Form
Voucher Use this form to report Committee Expenses incurred. Committee Expense Voucher Form
Voucher Use this form to report Committee Event Expenses incurred. Event Expense Voucher Form
Voucher Use this form to report Travel Expenses incurred. Travel Expense Voucher Form

Leading Knight Training

As Leading Knight, it is assumed that you will soon be the Exalted Ruler of your Lodge, and as such, a heavy responsibility has been placed on your shoulders. Your Officers, Chairpersons and Committee members will all affect your Lodge in the year to come. Begin the process now, of understanding all the Manuals available by Grand Lodge, so that you are ready to be a successful Exalted Ruler.
As a Leading Knight, you should be familiar with Lodge operation, and the manuals (Secretary, Auditing, Club Operation, Membership Control, Lodge Activities, Protocol, etc.). One of the extremely important books is the Grand Lodge Annotated Statutes, which you should review constantly to keep current with the Rules and Regulations of Elkdom. One convenient way to study the Statutes is to take the Officers Training Course. By the time a Elk reaches the position of Exalted Ruler, he should have an Officers Training Certificate, which means that he is well read in the Statutes and Constitution on all positions and situations that may arise during his time of office.
Many Elks who have held high positions and have many years of membership, have never properly studied the Statutes and Regulations of Elkdom. Their advice, although well meant, might be contrary to the Grand Lodge, and as such, place you or your Lodge in an embarrassing situation. One should accept advice from others; however, it is always worthwhile to be well informed as to the proper procedures of our Order.
During your time as Leading Knight, you have an excellent chance to study the methods of Lodge and Club administration. The Lodge financial operation is under the control of the Secretary (GLS 12.050), the Treasurer (GLS 12.060) and the Board of Directors / Board of Trustees (GLS 12.070). Although other committees such as the Auditing, Lodge Activities, etc., affect the financial operation, the primary responsibility rests on the shoulders of these officers. In essence, the Secretary is responsible for receiving all Lodge funds, the Treasurer for the bookkeeping and paying of bills and to the Trustees falls the responsibility of establishing the remaining within a budget and seeing that expenditures fall within the Statutes and Lodge approval.
The business of the Lodge is important but one of the foundations that must never be slighted is the Ritual. If properly performed, it will act as the mainstay of the meeting. However, if haphazardly or sloppily performed, it can actually drive members away from the meetings. As Exalted Ruler-to-be, you should work with each of the officers who will be advancing. Try to establish enthusiasm and dedication to the Ritual. The actions of your officers during the Initiation will remain as a lasting memory to the initiate. This is the new members first introduction to Elkdom, so make the impressing a strong and stimulating one.
During your Leading Knight year, establish your Calendar for your Exalted Ruler year. You are reminded that Planning and Preparation create a successful year. Be Ready.